Expires 1 day from now
Admin Executive
full-time
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Job Summary
• Coordinate end-to-end business travel arrangements including flight bookings, hotel reservations, airport protocol services, visa support, transportation logistics and traveler support. • Manage expatriate and visitor logistics, including airport pickups, accommodation arrangements, travel schedules and liaison with internal and external stakeholders. • Coordinate office relocation, expansion, fit-out and workspace readiness projects, including supervision of vendors, contractors, movers and support staff. • Lead office setup and workplace readiness activities to ensure facilities, equipment, utilities and workspaces are operational and fit for purpose. • Coordinate logistics for company meetings, training sessions, workshops, leadership meetings, conferences and corporate events, including venue preparation, catering, logistics and participant support. • Provide administrative support for strategic business initiatives and cross-functional projects, ensuring timely follow-up on deliverables and stakeholder coordination. • Manage relationships with facility management providers, contractors and service vendors to ensure compliance with service level expectations and cost effectiveness. • Monitor office operational resources including fuel, diesel, water supply, utilities, office consumables and other facility-related requirements. • Coordinate the resolution of facility, maintenance, security and operational incidents while ensuring prompt escalation and close-out of actions. • Support the development, implementation and continuous improvement of administrative processes, workplace policies and operational procedures. • Track vendor performance, maintain vendor records and drive periodic reviews to ensure quality, service standards and cost optimization. • Manage workplace health, safety and compliance-related administrative activities, including statutory requirements, inspections and record maintenance. • Prepare reports, analyses and recommendations on administrative, facilities and workplace operations matters to support management decision-making. • Drive cost control initiatives across administration, travel, facilities and office operations while maintaining agreed service standards. • Coordinate visitor management processes and ensure a professional workplace experience for employees, visitors, clients and business partners. • Support administration of business continuity requirements for workplace operations, facilities and critical office services. • Workplace Operations Management • Facilities Strategy and Vendor Governance • Cost Optimization and Budget Oversight • Process Improvement and Automation Opportunities • Project Coordination and Change Management • Workplace Experience Management • Business Support for Leadership and Cross-Functional Initiatives
Job Details
To be responsible for providing effective administrative and operational support to ensure the smooth and efficient running of the office. The role involves coordinating day-to-day office activities, managing administrative records, supporting facilities and vendor management, coordinating meetings and office requirements, and ensuring that administrative processes are implemented efficiently.
The ideal candidate should be organised, proactive, detail-oriented, and able to manage multiple priorities while maintaining a high level of professionalism and confidentiality.
Requirements
- Bachelor's degree or HND in Business Administration, Management, Social Sciences, or a related field.
- 4 years of relevant experience in administration, office management, facilities, or a similar role.
- Previous experience in a structured corporate environment is an advantage.
- Good knowledge of Microsoft Office Suite, particularly Word and Excel.
- Strong organisational and coordination skills.
- Excellent written and verbal communication skills.
- Strong attention to detail and follow-through.
- Ability to manage multiple tasks and competing priorities.
- Good interpersonal and relationship management skills.
- Ability to work independently while collaborating effectively with different teams.
- High level of integrity, discretion, and professionalism.
